MOOSE JAW — Student files and personnel files from the past three decades are some documents that Prairie South School Division will soon be destroyed as part of a regular cull of old records.
The organization securely stores thousands of documents at its board office in Moose Jaw and at Empire School and, in accordance with appropriate provincial legislation, policies, and records retention and disposal schedules, certain records and paperwork have reached their useful purpose and will soon see the shredder.
The Local Authority and Freedom of Information and Protection of Privacy Act also requires school divisions to dispose of records with personal information after the information is no longer needed.
Prairie South will dispose of the following records as part of this purge:
- Student cumulative record and learning files for those born in 1999; the data only needs to be retained until students turn 25 years old
- Personnel files of employees whose employment ended before 2022; that data only needs to be kept for three years
- 2024 election documents; they only need to be kept three months after the election and should be shredded by Feb. 13
- Purchase orders from 2006 to 2013; they only need to be kept for three years
During their January board meeting, PSSD trustees approved a motion to shred the documents.
The next Prairie South School Division board meeting is Tuesday, Feb. 4.
